January 8, 2001
The meeting was called to order at 6:08 p.m.
Commissioners inAttendance:
John Cullen, Supervisor Donna Gerber, Terrissa Hein, VioletSmith, Kathleen Tabor, Dr. William Walker, Dr. Michael Zwerdling
Alternates in Attendance:
Danna Fabella,Mary Foran, Ronda Garca,Dr. Paula Moten-Tolson, LindaSmith, Pat Stroh
Item 3.0 Hearing on Fiscal Year 99/00 Audit.
There was no public comment given.
Item 4.0 Consent Items.
Item 4.1- Approveminutes for December 4, 2000 meeting.
The Commission approved theminutes for the December 4, 2000 meeting.
Item 4.2 - Acknowledge MonthlyFinancial Reports.
Executive Director Blasingamereviewed the financial reports with the Commission.
Acceptance and approval of Annual Audit Report.
The Commission voted to accept and approvethe Annual Audit Report.
Item 5.0 Committee Updates.
Item 5.1- Update from Implementation Committee.
The Commission approved theminutes for the December 4, 2000 meeting.
Strategy Development (Home Visiting and Mental HealthTherapeutic Services)
Commissioner Tabor informed theCommission that meetings are continuing to be held with the Home Visiting FundersCoalition and that the group will be having a retreat.
Commission Tabor then informed theCommission that there has been a similar type of information gathering forMental Health Therapeutic Services. TheCommittee decided that we needed to learn more about linking with existingprograms and we are going back to the drawing board to think about what is thebest system to provide services for Contra Costa.
Commission Tabor also notified the Commission that aproposal has been received from Community Substance Services for the SubstanceAbuse Screening and Services single agency proposal. A meeting was held and we are in the process of negotiating toagreement.
Grants Program Manager LisaJohnson update the Commission on the following proposals:
o Early Education Professional Development QualityImprovement Plan: We have reached adetermination, however the applicants have not yet been notified.
o Child Care Availability and Accessibility RFP:
o Tobacco Cessation:Applications were received today.We received response from one applicant.
o Mental Health Special Needs Consultation: Applicationswere received today. We have receivedone response from a collaborative group.
Grants Program Manager LisaJohnson informed the Commission that a total of nine applications for PlanningGrants and nine applications for Implementation Grants have been received.
Commission Tabor requested thatthose Commissioners who have the time to please read and score the grants.
Grants Program Manager LisaJohnson also stated that the scoring sheet is based upon the questions thatwere asked on the back of the RFP, and that there is no right or wrong answer,scoring directly correlates to those questions. She also noted that of the eighteen applications received onlyeight attended an information conference.
Evaluation and Research Manager Sean Casey informed theCommission that a quorum of Commissioners will be meeting on January 26, 2001to interview three applicants for the External Evaluator contract.
Item5.2 - Update from Public Information and Education Committee.
Presentation of Draft Communications Plan for theCommission
Public Affairs Coordinator Gabriela Castelan handedout a draft communications plan to the Commission indicating that the PIECommittee has grouped communications into three specified areas: internal,public education, and public policy.She then covered the handout explaining to the Commission the variousareas of the plan.
ORourke and Associates will beassisting with the newsletter, booth and the brochure.
Civic Engagement and Public Education Coordinator TracyIrwin notified the Commission that 3-4 community outreach workers will be hiredto assist in the public education component of the plan.
Public Comment
The Commission received public comment.
Item 6.0 - Approval and Adoption of Policies andProcedures.
Commissioner Cullen reviewed therevised Policies and Procedures with the Commission stating that it summarizesthe overall Commission, Executive Director, staff, and basic operatingpolicies.
The Commission held a discussionregarding the different types of committees that serve the Commission and therole of committee chairs and staff of the committee.
The Commission approved and acceptedthe Policies and Procedures.
Item 7.0 - Approval of revisedBy-Laws.
Commissioner Cullen informed the Commission that somechanges have been incorporated into the By-laws
The Commission then held a discussion and put forth thatExecutive Director Blasingame will work with County Counsel to finalizelanguage for the revised the By-Laws.
The Commission voted to approve the By-Laws as amended(subject to input from attorney).
The slate of officers for election is as follows:
Chair:
Vice Chair:
Secretary /Treasurer: Dr. MichaelZwerdling
TheCommission voted to approve the slate of officers for election.
Item 9.0 - New Business.
Item 9.1 - Executive DirectorsReport.
See report attached to theseminutes.
Please see Staff Recommendationsattached to these minutes.
The Commission voted to adopt theStaff Recommendations to the state Commission as amended.
Themeeting was adjourned at 8:23 pm.
1. Update on Executive Directors Association
We have set up several sub-committees to workwith the state on a variety of issues.
2. Update on State Commission Activities
I would like to know how much information theCommission would like to receive in regards to the State Commission.
3. General Administration Update
We are still working on acquiringthe suite next door to ours.
I will be hiring Barbara Hill as our internalaccountant. She currently works withthe Employment and Human Services Department.
Justa reminder that we will be holding our Commission / Staff dinner on Monday,January 22, 2001.
If you are interested in attending theFunders Forum Dinner on January 30, 2001 and have not yet notified our office,please let us know if you will be attending.